2025 EIM Audit Survey

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- Ethics & Integrity in Ministry

EIM Main Audit Survey for 2024 - 2025

Audit Period: July 1, 2024 – June 30, 2025

Due Dates
Schools: May 20th, 2025
Parishes: June 1st, 2025
This form is not accepting responses at this time.
- Audit Period: July 1, 2024 – June 30, 2025
  The USCCB requires that Pastors/Principals review the information that is submitted in the audit. A Pastor/Principal may sign off on the hard copy and have their verification transferred by the person submitting the audit, or they can be present to check off the actual audit survey online.
  
  Click the ? beside the following questions to see further instructions/information.
  
  Once submitted, the EIM Office will email you to confirm we have received it. We will then review the information and send a follow up email with further information.
- Date REQUIRED Please fill out this field. Please enter a date.
- General Information
- Parish or School? REQUIRED
  Schools which are attached to parishes should fill a separate form.
  Please fill out this field.
- Name of Parish / School REQUIRED Please fill out this field. Please enter valid data.
- City of Parish/School REQUIRED Please fill out this field. Please enter valid data.
- Pastor / Principal's Name REQUIRED
  First & Last Name
  Please fill out this field. Please enter valid data.
- Names of all Parochial Vicars / Vice Principals REQUIRED
  if none, input N/A
  Please fill out this field.
- Names of all Permanent Deacons (if school, put N/A) REQUIRED Please fill out this field.
- List all Full Access Site Admins Designated to Site REQUIRED Please fill out this field.
- List all View Only Access Site Admins designated to site REQUIRED Please fill out this field.
- Number of Registered Families (Parish) OR Number of Enrolled Children (School) REQUIRED Please fill out this field. Please enter valid data.
- What grades (k-12) does the parish faith formation include OR does the school teach? REQUIRED
  Check all that apply
  K - 2nd 3rd - 5th 6th - 8th 9th - 12th Please fill out this field.
- Are there any missing grades from those you checked off (for example, no students this year in 3rd grade?). If so, list missing grades below. If none missing this year, put N/A. REQUIRED Please fill out this field.
- Principle Languages Spoken at Site REQUIRED
  Check off all that apply
  English Spanish Korean Vietnamese Other Not Listed (email EIM w/ this information please) Please fill out this field.
- EIM Communication Info
- URL for the general parish/school website REQUIRED
  write N/A if a working URL does not exist
  Please fill out this field. Please enter valid data.
- URL or Directors to get to EIM Specific Information on the Parish/School Website REQUIRED
  If this does not exist, write in N/A
  Please fill out this field. Please enter valid data.
- Is EIM info included in the bulletin/newsletters at least quarterly? REQUIRED Please fill out this field.
- EIM Compliance & Comprehension
  Clergy, parish & school employees, and adult volunteers (while serving in ministries requiring EIM compliance per EIM Policies) are background checked every three years and are trained on EIM policies & procedures, the EIM code of conduct, and EIM reporting requirements at the initial EIM workshop and in subsequent online EIM trainings.
- Is EIM Compliance for new employees verified on the first day of employment? REQUIRED Please fill out this field.
- Who is the person responsible for ensuring the new employee completes all EIM requirements? REQUIRED
  If no one is designated, write in N/A
  Please fill out this field. Please enter valid data.
- Is the EIM Compliance status of all employees checked at least monthly on VIRTUS or tracked with an independent spreadsheet? REQUIRED Please fill out this field.
- In order to monitor EIM compliance for volunteers, the local site admin must request & receive a list of all compliant ministries and organizations currently active at the site to then determine which require EIM compliance of active volunteers.
- Are new adult volunteers (those required to be compliant) informed about EIM compliance requirements prior to, or no later than, the beginning of volunteering? REQUIRED Please fill out this field.
- Does the full access site administrator(s) have a current list of parish/school ministries, organizations, and groups with leaders identified? REQUIRED Please fill out this field.
- Does the full access site administrator (s) have a current volunteer list for all ministries, organizations, and groups at the site that require the entire group to be EIM compliant? REQUIRED Please fill out this field.
- Is the EIM compliance status of adult volunteers (those required to be compliant) checked at least quarterly OR tracked with an independent spreadsheet that is used to make edits and monitor VIRTUS? REQUIRED Please fill out this field.
- Most sites should host at least one workshop per year; locations w/ larger numbers of volunteers should typically host at least 2-3 workshops per year. Missions & smaller, rural parishes may coordinate workshops with neighboring sites to fulfill this requirement.
- How many EIM workshops (VIRTUS’ Protecting God’s Children) has the site hosted this past audit year (July 1, 2024 – June 30, 2025). You may include currently scheduled workshops REQUIRED Please fill out this field. Please enter valid data.
- EIM Compliance is required of parish & school employees.
- Are all employees currently compliant? REQUIRED Please fill out this field.
- Are any non-compliant employees still working? REQUIRED Please fill out this field.
- Is there anyone listed as an employee on VIRTUS that is either no longer employed or was mistakenly noted as an employee? REQUIRED Please fill out this field.
- In your site's VIRTUS database, do any active User accounts have a restriction or a caution notation? REQUIRED Please fill out this field.
- In your site’s VIRTUS database, do any inactive User accounts have a full restriction? REQUIRED Please fill out this field.
- How is ministry limited, and who is notified, for Users w/ a restriction or caution notation? REQUIRED Please fill out this field.
- If you don't know who is restricted at your site, email [email protected]
- Are all clergy currently compliant? REQUIRED Please fill out this field.
- Does the pastor/principal ensure that visiting or non-permanent clergy are in good standing? REQUIRED Please fill out this field.
- EIM Compliance (background check is reviewed & EIM training is current) is required of all adult volunteers serving in ministries, groups, & organizations that require compliance.
- Are all adult volunteers currently compliant? REQUIRED Please fill out this field.
- Are any non-compliant volunteers currently volunteering? REQUIRED Please fill out this field.
- EIM Policies, including the Code of Ethical Conduct, should be available in all languages to members of the parish/school community as hard copy or in the EIM information on the site’s website.
- Are EIM Policies & Code of Ethical Conduct available for review by parish or school members in all principal languages at the parish/school office and/or the website? REQUIRED Please fill out this field.
- EIM Posters, which provide information about the purpose of the program, reporting requirements, & compliance information for volunteers should be posted around the site’s campus in at least two public locations (e.g., parish hall, classroom buildings, office, gym, etc.).
- Are posters found in at least two public locations around the site? REQUIRED Please fill out this field.
- Are there posters in all primary languages at the site? REQUIRED Please fill out this field.
- Empowering God's Children
- All faith formation volunteers must be compliant with diocesan EIM policies. How frequently do you verify compliance of catechists & other faith formation volunteers? REQUIRED
  If there are no children at your site, put N/A
  Please fill out this field. Please enter valid data.
- Empowering God's Children: K - 2nd Grades
  
  If your site is not a school and does not have an RE program this year, put N/A or "No" for all answers.
  
  K - 2nd Parish Faith Formation/Catholic School Coordinator's Name (First & Last) REQUIRED Please fill out this field. Please enter valid data.
  
  Are there students in each grade in this group? REQUIRED Please fill out this field.
  
  If No, to the above question: Identify grades that have no students REQUIRED K - No Students 1st - No Students 2nd - No Students N/A - There are students in each grade Please fill out this field.
  
  Was EGC Lesson 3 provided to all students in this grade group this school year? If no, explain why it was not provided. REQUIRED Please fill out this field.
  
  Did any parents “opt out” their child(ren) from EGC in this grade group? REQUIRED Please fill out this field.
  
  If yes, did the parish/school keep a digital scan of the forms for each opted out student OR send the scans to be kept by the Diocesan EIM Office? REQUIRED Please fill out this field.
  
  Was EGC material provided to parents who “opted out” their child(ren) as well as to parents of children who missed EGC for any reason? REQUIRED Please fill out this field.
- Empowering God's Children: 3rd - 5th Grades
  
  If your site is not a school and does not have an RE program this year, put N/A or "No" for all answers.
  
  3rd - 5th Parish Faith Formation/Catholic School Coordinator's Name (First & Last) REQUIRED Please fill out this field. Please enter valid data.
  
  Are there students in each grade in this group? REQUIRED Please fill out this field.
  
  If No, to the above question: Identify grades that have no students REQUIRED 3rd - No Students 4th - No Students 5th - No Students N/A - There are students in each grade Please fill out this field.
  
  Was EGC Lesson 3 provided to all students in this grade group this school year? If no, explain why it was not provided. REQUIRED Please fill out this field.
  
  Did any parents “opt out” their child(ren) from EGC in this grade group? REQUIRED Please fill out this field.
  
  If yes, did the parish/school keep a digital scan of the forms for each opted out student OR send the scans to be kept by the Diocesan EIM Office? REQUIRED Please fill out this field.
  
  Was EGC material provided to parents who “opted out” their child(ren) as well as to parents of children who missed EGC for any reason? REQUIRED Please fill out this field.
- Empowering God's Children: 6th - 8th Grades
  
  If your site is not a school and does not have an RE program this year, put N/A or "No" for all answers.
  
  6th - 8th Parish Faith Formation/Catholic School Coordinator's Name (First & Last) REQUIRED Please fill out this field. Please enter valid data.
  
  Are there students in each grade in this group? REQUIRED Please fill out this field.
  
  If No, to the above question: Identify grades that have no students REQUIRED 6th - No Students 7th - No Students 8th - No Students N/A - There are students in each grade Please fill out this field.
  
  Was EGC Lesson 3 provided to all students in this grade group this school year? If no, explain why it was not provided. REQUIRED Please fill out this field.
  
  Did any parents “opt out” their child(ren) from EGC in this grade group? REQUIRED Please fill out this field.
  
  If yes, did the parish/school keep a digital scan of the forms for each opted out student OR send the scans to be kept by the Diocesan EIM Office? REQUIRED Please fill out this field.
  
  Was EGC material provided to parents who “opted out” their child(ren) as well as to parents of children who missed EGC for any reason? REQUIRED Please fill out this field.
- Empowering God's Children: 9th - 12th Grades
  
  If your site is not a school and does not have an RE program this year, put N/A or "No" for all answers.
  
  9th - 12th Parish Faith Formation/Catholic School Coordinator's Name (First & Last) REQUIRED Please fill out this field. Please enter valid data.
  
  Are there students in each grade in this group? REQUIRED Please fill out this field.
  
  If No, to the above question: Identify grades that have no students REQUIRED 9th - No Students 10th - No Students 11th - No Students 12th - No Students N/A - There are students in each grade Please fill out this field.
  
  Was EGC Lesson 3 provided to all students in this grade group this school year? If no, explain why it was not provided. REQUIRED Please fill out this field.
  
  Did any parents “opt out” their child(ren) from EGC in this grade group? REQUIRED Please fill out this field.
  
  If yes, did the parish/school keep a digital scan of the forms for each opted out student OR send the scans to be kept by the Diocesan EIM Office? REQUIRED Please fill out this field.
  
  Was EGC material provided to parents who “opted out” their child(ren) as well as to parents of children who missed EGC for any reason? REQUIRED Please fill out this field.
- Allegations of Abuse this Audit Year as Tracked by the USCCB Chart A/B (clerical abuse of a minor).
  This audit period is July 1, 2024 – June 30, 2025
- Has your parish/school been directly affected by an allegation(s) of sexual abuse of a minor by a cleric, brought forward during this audit period? REQUIRED Please fill out this field.
- If yes, was the matter reported to the diocese? REQUIRED Please fill out this field.
- Did the diocese communicate the results of any investigations carried out related to the matter? REQUIRED Please fill out this field.
- Did the diocese support reinstatement of the accused if the allegation was determined to be unfounded? REQUIRED Please fill out this field.
- Comments & Concerns
  Please note that we will read & respond to these.
- Please share comments, concerns, and suggestions regarding your role as a site administrator.
- Please share comments, concerns, and suggestions to make the EIM Program more approachable & effective. REQUIRED Please fill out this field.
- Please share comments, concerns, and suggestions to make Empowering God’s Children more approachable & effective. REQUIRED Please fill out this field.
- Info for person filling out audit
  
  First Name REQUIRED Please fill out this field. Please enter valid data.
  
  Last Name REQUIRED Please fill out this field. Please enter valid data.
  
  Title/Position REQUIRED Please fill out this field. Please enter valid data.
  
  Email REQUIRED Please fill out this field. Please enter an email address.
  
  Phone Number REQUIRED Maximum 20 characters Please fill out this field. Please enter a phone number.
- Audit Verification for Pastors/Principals
  
  The USCCB requires that Pastors/Principals review the information that is submitted in the audit. A Pastor/Principal may sign off on the hard copy and have their verification transferred by the person submitting the audit, or they can be present to check off the actual audit survey online.
  
  Pastor/Principal Name (First & Last) REQUIRED Please fill out this field. Please enter valid data.
  
  By checking this box, I (the pastor or principal) verify that I have reviewed this audit information prior to online submission and can attest to its accuracy and truthfulness. REQUIRED Check off this box Please fill out this field.
  
  Date of Verification REQUIRED Please fill out this field. Please enter valid data.
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