Athletic Operations Assistant

St. Michael's Catholic Academy
Contact Name: 
Paula Lopez
Email Address:
Phone Number: 
(512) 328-2323
Job Description: 

St. Michael's Catholic Academy seeks an experienced Athletic Operations Assistant who is involved in the community and dedicated to carrying out the mission of the school. This position is a full time, nonexempt staff position. The employee will work for 12 months of the year. The hired employee will report to the Director of Athletics


Primary responsibilities include but are not limited for the position to:
- Assist staff/coaches as requested
- Answer the athletic department phone and maintain the athletic office
- Maintain and coordinate the TAPPS website
- Manage athletic department credit card transactions
- Track all purchasing for athletic department and coordinate purchase approvals for sports/coaches
- Maintain proper student Physical Education credit (in school or out of school PE credit)
- Prepare Travel packets for coaches with tax ID forms/tax exempt forms/ tournament checks and confirmations
- Prepare press packets for announcers and coordinate media on game days (KMAC/I-heart radio)
- Assist the Equipment Manager with uniform checkout and maintenance of Equipment Room
- Work with team parents on game days and manage money for gate admittance and concessions
- Manages travel arrangements
- Facilitates Human resource requests for/from coaches
- Manages student transfer with admissions department
- Coordinates facility use and rental requests and scheduling
- Serves as game administrator when needed
- Helps Coaches with equipment orders
- Coordinates facility prep for special events
- Coordinates hospitality and payment for game officials
- Assist Director of Athletics as needed

Minimum Qualifications: 

- Must have a Bachelor’s Degree and 2 years of experience
- Positive attitude towards students, staff and faculty
- Strong interpersonal skills and effective communication (written and verbal)
- Exceptional organization, time management and prioritization skills
- Must know how to use the computer software websites:
WhippleHill, CareFlow and Zebra-ware
- Proficient in Microsoft Office

How to Apply: 

Send all resumes and cover letters to